Membership

The conditions below follow the standard agreement template, version v2 of 30 September 2026.

Agreement term and notice period

These are two different things and should not be conflated

• Agreement term — 1 (one) year, renewed automatically for further one-year periods unless you state in writing, no later than 3 months before the current period expires, that you do not wish it to be renewed (Art. 24);
• Notice period for termination without cause — 3 (three) months, the same for every member; rates do not depend on it (Art. 5(2) and Art. 25(1));
• you may terminate at any time, without stating a reason, on 3 months’ written notice — so your commitment runs to that period, not to the end of the annual term;
• the organization may terminate the agreement only on the objective grounds listed in it (Art. 25(2)).

Separately, the General Terms and Conditions give you a right of immediate termination in expressly listed cases (Art. 47a), and a special right where a rate is increased: within 30 calendar days of the notice you may terminate on 3 months’ notice, with the previous rates applying until then (Art. 18(8) of the General Terms and Art. 23(3) of the agreement)

Reporting

• Reporting period — one calendar month;
• the monthly declaration is filed through Portal 2.0 by the 15th day of the month following the reporting month;
• quantities are declared as the net weight of the oil, excluding packaging, to three decimal places;
• for each product you state the code under Annex 6 to the Product Fee Ordinance and the tariff class.

If you placed no oils on the market during the month, you still file a declaration — a nil one
The absence of quantities does not remove the duty to declare, and a declaration that is not filed is not treated as nil

A filed declaration cannot be withdrawn unilaterally
A correction is allowed under the General Terms and Conditions, with every version kept in the audit trail

Where Portal 2.0 is documented as unavailable or materially malfunctioning, the deadline is extended under Art. 11(8) of the General Terms and Conditions (Bulgarian text)

Payment

• under the standard template the due date is the 22nd day of the month following the reporting month;
• where the due date falls on a non-working day, the postponement provided for in the agreement applies;
• by default you receive a proforma after the declaration; you may choose a tax invoice directly — this does not change the due date.
• from the day after the due date the member is in default without notice and owes a contractual penalty of 0.1% of the overdue principal per calendar day, capped at 20% of that principal (Art. 36(1) of the General Terms and Conditions)
  The same rate and the same cap apply to the organization when it is late in refunding or in issuing a certificate it owes;
• where the declaration is filed after the applicable time limit, the due date is the 7th calendar day after its actual filing, but not earlier than the 22nd day (Art. 11(2) of the agreement); where the filing deadline is extended under Art. 9(2) of the agreement, the due date moves by the same number of business days (Art. 11(1)).